Template library
592 ready-made templates — implement by choosing, not by writing from scratch
The slowest part of implementing business software is writing the master data: competency frameworks, pay structures, KPI sets, approval flows, roles. XBuddy ships those sets — written for real operations and Vietnamese regulation, bilingual Vietnamese–English. You choose, adjust to your company, and go live.
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People, payroll & performance
108 templatesCompetency framework108 competencies across core, functional, leadership and technical groups; the most-used ones come with a five-level ladder and behavioural indicators for each level. Attach them to positions and use them for 360 reviews, gap analysis and individual development plans.View templates →
12 templatesJob descriptions (JD)12 bilingual JDs for common positions: summary, requirements, benefits, required skills, education and minimum years of experience. Open a job posting from a JD in one click.View templates →
12 templatesHR decisions & employment contracts8 decision templates (commendation, discipline by sanction type, salary raise, appointment/transfer) and 4 employment contract and NDA templates written to the 2019 Vietnamese Labour Code — pre-filled with employee data, e-signed and emailed.View templates →
6 templatesLeave accrual policiesAnnual-leave accrual templates by tenure, contract type and waiting period — leave accrues each period and carries over up to a cap.View templates →
23 templatesOnboarding & offboarding23 onboarding and offboarding checklists by role — each a list of tasks with due day, owner and category (paperwork, equipment, training…).View templates →
8 templatesShift setups by industryReady-made shift-management setups by industry: rotations, coverage per shift, swaps, open shifts — switch on exactly what your industry needs.View templates →
27 templatesPayroll formulas27 ready-made pay structures — 3P by grade, fixed, piece-rate, hourly, KPI/commission based — each a set of earnings and deductions with formula, taxable and social-insurance flags.View templates →
13 templatesBonus & variable pay rulesBonus rules by tiered KPI, floor–target–cap curves, sales commission and attendance — attached to a pay component and computed at period close.View templates →
73 templatesAuto-measured KPI library73 KPIs that pull their numbers from operational data across 15 areas — no manual entry. Each has a unit, good direction, aggregation, sync frequency and can be measured per person.View templates →
Workflow, approvals & access
65 templatesApproval workflows65 ready-made approval workflows for purchasing, payments, contracts, assets, HR, manufacturing… — each with steps, role-based approvers, per-step forms and escalation. Copy and adjust in the drag-and-drop builder.View templates →
27 templatesApproval delegation templatesDelegate approvals for leave, business travel, sickness, handovers… — pick a template and a delegate; approvals route automatically for exactly that window, recording who approved on whose behalf.View templates →
25 templatesInternal request types25 everyday employee request types — advances, reimbursements, business trips, equipment, certificates… — each with a form, SLA and approval flow; money requests post the advance or expense automatically.View templates →
75 templatesBusiness email templates75 bilingual emails for quotes, invoices, payment reminders, orders, recruiting, approvals… — data variables fill in automatically; edit the copy in your own voice.View templates →
85 templatesRole templates85 roles modelled on real job titles — chief accountant, storekeeper, sales manager, field technician… — each a permission set with maker/approver separation built in. Assign and go.View templates →
Three ways to bring a template in
- 01
Use as is
System templates are available inside an app as soon as you switch it on — pick and apply.
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Copy and adjust
Create your company’s version from a template: change pay ratios, add an approval step, edit competency indicators. The original stays intact.
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Through guided setup
The setup assistant in 28 apps asks a few questions about your business, proposes the matching templates and configuration; you preview and click apply.
See these templates running on your data
A 30-minute demo: we load the templates closest to your industry and walk through one complete process.