The whole employee lifecycle on a single record

Employee records, labour contracts, org chart and leave in one place.

Hiring, probation, leave and HR decisions on one platform
HR data flows straight into attendance and payroll
Personal data protected in line with Decree 13/2023

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28
capabilities: 11
advanced & AI features: 2
AI assistants on this data: Yes
on mobile

Sound familiar?

The problems this app removes

Employee records scattered across many Excel files
Leave requested over chat, with balances that never match
HR decisions drafted by hand, receipt never confirmed
Recruiting runs on scattered emails and forms

Capabilities

28 capabilities in HR

Catalogued against screens that exist in the product, grouped by the work they do — not a flat marketing list.

Records & organisation

Employee 360 profile
One profile combining contracts, pay, skills, training certificates and employment history.
Org chart
Manage departments, positions and grades, and view a visual organisation chart.
Bulk actions
Edit, export to CSV and update many employees at once from the list.
HR documents
Store each employee's documents with access control, with reminders before they expire.
Internal announcementsMobile
Write and publish announcements to the whole company or selected employee groups.

Recruitment

Requisitions and pipeline
From hiring request to new hire, track candidates through every stage of the pipeline.
Public careers pageAdvanced
Candidates browse jobs and apply without logging in, with data consent recorded.
Tests via linkAdvanced
Send assessments candidates complete through a private link, with results saved to their profile.
Candidate comparison
Put candidates side by side to compare them and decide faster.
AI recruiter copilotAI
AI screens CVs, evaluates applications, suggests interview questions and matches talent.

Employee lifecycle

Onboarding and offboarding checklistsAdvanced
Checklist templates per role; optionally block activation until onboarding is complete.
Probation reviews
Reminders before probation ends; managers confirm and convert employees to permanent.
HR decisions from templates
Templates with variables, preview, PDF, approval, issuance and email delivery to the employee.
Employee acknowledgementMobile
Employees acknowledge decisions and respond to opinion requests right in the app.

Leave

Leave with approval workflowMobile
One request path, two-level or multi-level approval; approvers see team context.
Accrual and yearly balances
Flexible accrual rules and leave types; balances split by year so they never drift.
Social insurance leave
Track social insurance leave alongside annual leave and see who is currently away.
Opening balance import
Move leave balances from Excel via file, with a preview before anything is written.

Competency & succession

Competency frameworkAdvanced
Build a competency framework by group and category, linked to job positions.
Skills matrix
Track each person's skills, and record and verify external training courses.
Succession planningAdvanced
Identify successors for key positions and how ready each one is.

Personal data & security

Consent ledgerAdvanced
Records consent on the careers page and web forms; withdrawal stops processing immediately.
Permission-based field maskingAdvanced
Users without rights never see pay, photos or GPS check-ins; approvals still flow.
Encrypted IDs and bank accountsAdvanced
ID and bank numbers are encrypted and shown masked; full reveal is audit-logged.
Data subject requests
Handle export, deletion and consent withdrawal requests with a 72-hour deadline and alerts.

AI & integrations

HR operations assistantAI
AI tracks engagement, leave patterns, attendance anomalies, overtime risk and probation reminders.
ZKTeco time clocksAdvanced
Connect ZKTeco time clocks over ADMS, with punches flowing straight into attendance.
Geofenced attendanceMobile
Limit mobile check-ins to a radius around the office or job site.

Real screens

Inside HR

On mobile

Work anywhere with XBuddy Office & XBuddy Work

In practice

When you reach for it

Someone resigns mid-month

One departure touches payroll, leave, assets, accounts and handover — easy to miss in exactly the expensive place.

1.The offboarding process opens a checklist: recover assets, disable accounts, hand over work
2.Remaining leave days convert into a payable in that payroll period
3.The login is disabled the moment the record changes status

No orphaned accounts, and the final payslip is right the first time.

Assistants on this app

2 assistants work on this data

Each assistant carries its own skills on this app’s data, inside the caller’s permission scope.

HR Operations Assistant18 skills

HR operations assistant — monitors flight/attrition risk, engagement, leave & overtime patterns, succession and workforce planning, and nudges self-service tasks.

Explore skills

Employee Engagement MonitorWeekly analysis of employee activity patterns to detect early signs of disengagement or burnout. Alerts HR confidentially.
Leave Pattern AnalystDetects leave patterns indicative of burnout, disengagement, or coverage risks. Identifies peak leave periods and departments with capacity shortfalls.
Probation Review NudgerNudges upcoming and overdue probation reviews and flags probation decisions stuck awaiting approval.
Attendance Anomaly DetectorDetects repeated lateness, missing checkouts, and absences without approved leave over the last 14 days.
Overtime Risk DetectorDetects employees approaching overtime thresholds and alerts managers to redistribute workload proactively.
Learning Gap DetectorAnalyzes skill inventory against job requirements to identify team-wide skill gaps. Recommends targeted training programs and identifies critical capability deficits.
Succession Planning AdvisorIdentifies critical roles at succession risk by analyzing seniority, tenure, and organizational structure. Flags knowledge concentration risks and recommends succession strategies.
Workforce Planning AnalystAnalyzes headcount by department, turnover trends, and hiring velocity. Forecasts workforce gaps and recommends proactive hiring strategies.
Performance CoachWeekly analysis of team OKR progress. Identifies at-risk goals, suggests corrective actions, and automatically prepares 1:1 meeting agendas with talking points.
Onboarding Experience MonitorTracks new hire onboarding progress across the first 90 days. Identifies employees at risk of poor onboarding outcomes and recommends timely interventions.
Knowledge Gap DetectorScans the knowledge base for articles that have not been updated in over 90 days, identifies topic coverage gaps across categories, and suggests new articles based on what is missing.
Self-Assessment NudgerReminds employees to complete self-assessments during performance review cycles to ensure timely feedback.
Leave Balance ReminderNotifies employees of expiring leave balances and encourages them to plan time off before entitlements lapse.
Timesheet Submission ReminderSends timely reminders to employees who have not submitted their timesheets before the deadline.
Utilization AnalyzerAnalyzes billable vs total hours per employee monthly and flags those below the target ratio with AI-generated recommendations.
Overtime AlertDetects employees exceeding standard weekly hours and alerts managers with severity classification (low / medium / high).
Timesheet ReminderSends weekly reminders to employees who have not logged sufficient hours for the prior week. Configurable minimum-hours threshold.
Time Log Compliance MonitorMonitors time logging habits across the team and flags gaps or inconsistencies that may affect payroll or billing accuracy.

Recruiter Copilot5 skills

Process-aware recruiting assistant that tracks each candidate through the hiring funnel (apply → screen → interview → offer) and proposes the next best action.

Explore skills

Recruitment ScreenerAutomatically scores incoming job applications against the job description requirements, ranks candidates, and drafts tailored interview questions for top applicants.
Application EvaluatorAI evaluation of a job application: scores skills match, experience fit, and education, then provides a hiring recommendation.
CV ParserExtracts structured profile data from candidate CVs — skills, experience, education, current role — and optionally auto-updates candidate records to save manual data entry time.
Interview Question GeneratorGenerates tailored interview questions based on the job description, candidate profile, and interview stage. Creates focused question banks for technical, behavioral, and situational assessments.
Talent Pool MatcherMatches candidates in the talent pool to newly published job openings using AI-powered skill and experience analysis. Ranks top candidates and notifies HR to reach out proactively.

Solutions

HR in end-to-end solutions

SME CEORun the whole company in five minutes a morning Payroll & C&B specialistAccurate payroll without late nights checking attendance

FAQ

Frequently asked

Can we keep our existing time clock?

Yes, with ZKTeco devices that support ADMS; attendance punches flow straight into the system.

Our leave balances are in Excel. How do we move them?

Import opening balances from a file, with a preview step to check everything before it is written.

Are payroll and performance reviews inside the HR app?

Payroll lives in the Payroll app and reviews in Performance; both use the same HR employee records.

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