Purchase requests
Departments request with justification, budget code and urgency; approval routes by value, expense type, with remaining budget shown at the decision point.
Request for quotation
Send one request to several vendors, collect responses in one place and lock the deadline so comparison is fair.
Vendor comparison
A side-by-side board on unit price, total value, lead time, payment terms, warranty and historical score — with the best total-cost-of-ownership option highlighted.
Scheduled purchase orders
One order in scheduled instalments, tracking received, outstanding and invoiced quantities, with early warning when a vendor slips.
Three-way match
PO, receipt and invoice matched line by line and delivery by delivery, with quantity and price tolerances; only mismatches reach a person.
Framework agreements
Contracted prices and terms applied automatically, with alerts on off-contract buying or committed-volume overrun.
Vendor records and compliance
Licences, quality certificates, tax details and bank accounts with expiry reminders; vendors missing documents are blocked from new orders.
Vendor scorecards
Periodic scoring on price, quality, on-time rate and responsiveness, feeding straight into the next comparison.
Purchase planning
Consolidates demand from the sales plan, production BOM and reorder points into a period buying plan.
Imports and landed cost
Allocates freight, import duty and customs fees into landed cost by value, weight or volume.
Returns and claims
Handles vendor returns with reason codes, tracks replacement or credit, and updates the scorecard.
Spend analysis
Spend by category, vendor, department and period, exposing duplicate buying, vendor fragmentation and renegotiation leverage.
