Digital signature

Sign any document in-system, with verifiable evidence

Sign inside the approval flow, with timestamp and signing evidence stored with the document.

Send for signature straight from the source record, 22 document types
PAdES digital signatures via USB token or remote HSM
Detect any document changed after it was sent

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Screenshot 1 of 7

21
capabilities: 10
advanced & AI features: 1
AI assistants on this data: Web
on mobile

Sound familiar?

The problems this app removes

Print, sign by hand, scan back — slow and easily lost
No certainty a document wasn't changed after sending
Signers forget and nobody chases until it is late
Signed PDFs arrive from outside with no way to verify

Capabilities

21 capabilities in Digital signature

Catalogued against screens that exist in the product, grouped by the work they do — not a flat marketing list.

Signature requests

Sign from the source document
Send quotations, orders, POs, contracts, payslips and more for signing right from the record.
Multi-party signing
One request goes to several internal and external signers, each tracked individually.
Signing templates
Prepare templates with signers and fields to fill so the next request is faster.
Resend, remind, cancel
Resend, remind manually or cancel a request when circumstances change.
Daily remindersAdvanced
The system reminds signers every day and marks requests expired once the deadline passes.

Signer experience

In-app signing inbox
Internal users see every document awaiting their signature in a single inbox.
Link-based signing portal
External signers open a link and sign, with no account or login required.
Signer authenticationAdvanced
Verify signers by OTP, password or WebAuthn biometrics before they sign.
Personal signature
Save your signature once and reuse it for every future signing.

Legal digital signatures

PAdES signingAdvanced
Standards-based PAdES signatures embedded in the PDF with long-term timestamps.
Local CA USB tokensAdvanced
Sign with USB tokens from Vietnamese certificate authorities.
Remote HSMAdvanced
Sign remotely through an HSM with MISA eSign, no token plugged in.
Provider connections
Connect Viettel eSign, VNPT eSign, MISA eSign and DocuSign.

Evidence & integrity

Document integrity anchorAdvanced
The file is hashed at sending and rechecked at signing; any mismatch is rejected.
Completion certificate
Download the signed copy with a completion certificate and full signing log.
PDF signature verificationAdvanced
Check the signatures on PDFs received from outside, right inside the app.
Signing reports
Track pending, signed and expired requests over time.

Policies & AI

Sign before confirmingAdvanced
Require Sales, Purchase or Service Orders to be fully signed before confirming or sending.
Status write-back
Once signed, the status flows back to the source contract, order or HR record.
Bulk signature requestsAI
The Signature Steward assistant creates requests for documents matching value and status thresholds.
Expiry alertsAI
The assistant flags requests expiring within 7 days along with the total value at risk.

Real screens

Inside Digital signature

E-Signatures — Status tracking across all requests

Signing request builder — signers and fields

In practice

When you reach for it

A three-party contract signed in the right order

Signing out of order usually means starting over, and nobody notices until filing.

1.Declare the signing order; each party's turn opens only once the previous one signs
2.Each signature records time, authentication method and a document hash
3.The hash anchors the content — change one character and the evidence no longer matches

A signing file that holds up when challenged, not only when everything goes smoothly.

Assistants on this app

1 assistants work on this data

Each assistant carries its own skills on this app’s data, inside the caller’s permission scope.

Signature Steward3 skills

E-signature portfolio assistant — tracks signature requests by status (draft/sent/completed/expired), surfaces pending signers and expiring requests, and proposes bulk scheduling and reminders under human approval

Explore skills

Signature Bulk SchedulerAutomatically creates signature requests in bulk for entities matching configured conditions — entity type, status filter, minimum value threshold, and optional signature template
Signature Expiry Risk DetectorDetects signature requests expiring within 7 days that still have pending signers. Classifies by severity (critical/high/medium) and calculates total value at risk across linked contracts, invoices, and quotations
Signature Chase LadderEscalates stalled signature requests by rung: dispatches requests that were created but never sent, and re-issues the signing link when a request has passed its expiry while signers are still outstanding (a plain reminder would link to a dead token). Every send is approve-gated.

FAQ

Frequently asked

Does it cost extra?

No. Signatures is included with the platform; external digital signature providers charge separately.

Does signing auto-approve a workflow?

No. Completion is recorded so each business process handles it; it never advances approval steps itself.

Which signature providers are supported?

Viettel eSign, VNPT eSign, MISA eSign (remote HSM), DocuSign and USB tokens from local CAs.

Do external signers need an account?

No. They sign through a private link, optionally with OTP verification.

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