XBuddy
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Distribution & trading

Right goods out, cash in on time

Orders, multi-warehouse stock, deliveries and dealer receivables in one system — no more cross-checking spreadsheets.

  • Real stock per warehouse
  • Deliveries with proof and handover
  • Clear dealer receivables
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Right goods out, cash in on time

Before and after

What changes on XBuddy

Today

  • One spreadsheet per warehouse
  • Unsure whether deliveries arrived
  • Every rep quotes a different price
  • Dealer balances reconciled quarterly

With XBuddy

  • Real-time stock with lots and expiry
  • Delivery tracking, documents and handover records
  • Versioned price lists, below-cost checks
  • Aging per dealer with automatic reminders

The flow

5 steps, one continuous record

  1. 1

    Take orders

    Orders from reps or dealers with price lists and limits.

    Distribution →
    Take orders — Distribution
  2. 2

    Confirm the sales order

    Reserve stock and explode bundles into components.

    Sales →
    Confirm the sales order — Sales
  3. 3

    Issue stock

    Issue by lot with cost captured at the moment of issue.

    Inventory →
    Issue stock — Inventory
  4. 4

    Deliver & hand over

    Track delivery, proof of delivery and handover record.

    Logistics →
    Deliver & hand over — Logistics
  5. 5

    Collect

    Invoices, receipts, offsets and aging.

    Finance →
    Collect — Finance

Handled out of the box

Hard questions XBuddy already answers

Sell a bundle, ship its components?Bundles explode into component lines on issue, with tax per component.See the how-to →Customer refuses part of a delivery?Record refused goods on the delivery — not a return — and invoice only what was accepted.See the how-to →Invoice before delivery paperwork is complete?You can block it: signatures and handover record must be in place first.See the how-to →One order, many deliveries?Each delivery comes from the order and draws down the remainder — never over-ship.See the how-to →Reps selling below cost?A policy warns or blocks prices under cost, per company setting.See the how-to →

What’s inside

Apps and AI assistants involved

DistributionMulti-channel, route planning and delivery.SalesQuotes, orders and commission tracking.InventoryStock, warehouses and goods movements.LogisticsShipment tracking, delivery and exceptions.FinanceInvoices, expenses and purchase orders.AI assistantDistributor Performance AnalystScores distributor performance weekly across coverage, sell-through rates, order frequency, and payment compliance. Generates a ranked scorecard and flags underperforming distributors for intervention.AI assistantInvoice AR AssistantProcess-aware AR assistant that understands the invoice collection lifecycle, assesses payment risk, and proposes the right action at the right time.AI assistantInventory Planning AssistantInventory planning assistant — goods-issue and stock-request tracking, stockout-risk prediction, smart reorder, dead-stock and expiring-lot alerts, and discrepancy explanations.

FAQ

Frequently asked

Multiple units of measure per item?

Yes — cartons, boxes and pieces with item-specific conversions.

E-invoicing?

Integrated with popular Vietnamese e-invoice providers.

Lots and expiry?

Yes, lot and serial tracking alongside stock moves.

See this flow on your own data

A thirty-minute demo focused on the process you are actually stuck on.

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