XBuddy
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Construction & engineering projects

Control site costs before they overrun

Budgets, purchasing, site material issues and subcontracts tied to each project — know what is committed and what is spent.

  • See commitments before spending
  • Materials issued to the right site
  • Clear profit per project
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Control site costs before they overrun

Before and after

What changes on XBuddy

Today

  • Site budgets in spreadsheets
  • Purchases not linked to projects
  • Material issues untraceable
  • Losses discovered at final settlement

With XBuddy

  • Budget by cost line, compared to actuals
  • Requisitions and POs tied to the project
  • Issues to site at ledger cost
  • Committed and spent tracked separately, live

The flow

5 steps, one continuous record

  1. 1

    Set up project & budget

    Budget by cost line, milestones and work packages.

    Projects →
    Set up project & budget — Projects
  2. 2

    Buy materials

    Requisition, quotes and POs tagged to project and cost line.

    Purchasing →
    Buy materials — Purchasing
  3. 3

    Receive & issue

    Receive goods and issue to site at the right cost.

    Inventory →
    Receive & issue — Inventory
  4. 4

    Subcontractors

    Subcontracts, acceptance and progress payments.

    Contract management →
    Subcontractors — Contract management
  5. 5

    Post costs

    Project costs post by project and cost center.

    Accounting →
    Post costs — Accounting

Handled out of the box

Hard questions XBuddy already answers

A PO is about to exceed the site budget?Commitments are counted and you are warned before approving a PO over the cost line.See the how-to →What counts as project cost?One definition: labor, materials, purchases, vendor bills, expenses and allocations.See the how-to →Split one requisition into many POs?POs draw down the requisition's remaining quantity — no over-buying.See the how-to →Site teams request purchases without the Purchasing app?Requisitions start from the project; reference prices are filled in and sensitive fields hidden.See the how-to →

What’s inside

Apps and AI assistants involved

ProjectsProject planning, portfolio and resourcing.PurchasingVendor management and the purchasing process.InventoryStock, warehouses and goods movements.Contract managementContract lifecycle with AI risk detection.AccountingJournal entries, general ledger and reconciliation.AI assistantProject Management AssistantProject management assistant — monitors project risk, budget and margin, task assignment and velocity, dependency blockers and resource capacity across projects and tasks.AI assistantPO AssistantProcess-aware agent tracking purchase order lifecycle and proposing timely approval or vendor follow-up actionsAI assistantFP&A AnalystForecasts cash flow, analyzes revenue trends, and monitors budget variance and cross-domain anomalies.

FAQ

Frequently asked

Gantt scheduling?

Yes, with milestones and risks.

Pay subcontractors by accepted progress?

Yes, subcontracts carry milestones and payment stages.

Cost center reporting?

Yes, every document carries a cost center for P&L by center.

See this flow on your own data

A thirty-minute demo focused on the process you are actually stuck on.

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