38 business apps35 AI assistants alongsideOne shared database

How it works

Request — execution — approval

Not a chatbot bolted onto software. Assistants read your actual operating data, propose concrete actions, and stop before any write to wait for the person with authority.

One platform, every department

38 apps, one account, one database

No spreadsheets shuttled between systems. Sales, accounting, HR and inventory sit on the same data layer — so cross-department reporting is the default, not a project.

The shared platform

Nineteen platform capabilities beneath all 38 apps

Configure once at the platform layer and every app and every assistant inherits it: multiple legal entities, currencies and languages, plus workflows and reports your own team builds.

XBuddy Chat

A single access point to operating data

Instead of opening seven systems, your team asks in one place — and gets an answer, a report, or an action waiting for approval.

• Query numbers across modules: finance, CRM, HR, inventory.
• Describe the report you need; get a shareable file and a recurring schedule.
• Delegate to the right assistant: “Have Collections chase customer X.”
• Proactive alerts when numbers drift — actions still wait for you.

Try a question

Sample questions and answers

These four are the situations we meet most often during rollout. Click one to see which assistant picks it up, what data it reads, and what happens before anything is written.

Inside one run

Six steps from question to recorded action

This is what customers ask about most when comparing XBuddy to “just a chatbot”. Every step is logged, and you can stop the chain anywhere.

Your AI team

35 assistants, one defined scope each

Not generic “AI for business”. Each assistant has its own scope, skill set and permissions — given exactly the data it needs, no more.

Operating log

One operating day, hour by hour

Not a demo script. This is the closest picture of how 35 assistants change the rhythm of a 300-person company.

Always under your control

AI does not decide. The approver decides.

Approval before execution

Any assistant action can require an approver before it runs. Nothing bypasses company policy.

Data minimisation for AI calls

Each model call receives only the data it needs — no raw data exports, no unnecessary personal information.

Vietnamese accounting & admin standards

TT99 / TT200 / TT133 chart of accounts with conversion mapping, multi-standard consolidation, current personal income tax rules, and the two-tier province → ward structure.

Record-level permissions

Each role gets its own data scope per record type: own records, their team’s, or company-wide.

Architecture

Four layers, one database

An assistant can answer a question spanning four departments because those four departments never had four databases.

Platform depth

What matters past the first year

Extensible without code, permissions down to the record, AI where the work happens, and reports you build yourself.

Comparison

Before and after consolidation

One module in depth

Contract management — the AI principle at its clearest

We show this module in detail because it demonstrates the general rule: AI reads and compares, people decide, and every number must be explainable.

The playbook is yours

You declare the standard, acceptable and red-line position for each clause type. The system compares against that, not against the model’s idea of market practice.

An explainable risk score

The score is arithmetic on weights you set, openable clause by clause. A contract whose text cannot be extracted is never scored as clean.

30/60/90-day alerts

Expiry and renewal tracking lands in the owner’s approval inbox, not in a spreadsheet someone forgot to open.

Separately signed addenda

Amend a signed contract with its own signed addendum rather than editing the original — the legal history stays intact.

Away from the desk

Two mobile apps for two roles

The same platform, but approvers and field teams need two different things.

Pricing

Free platform — paid per pack in use

Nine platform apps — analytics, workflows, AI Hub, knowledge, calendar, employee services, tasks, custom fields — are open to every account.