XBuddy
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Chief accountant

Close faster, stop re-keying documents

Entries post from sales, purchasing, inventory and payroll. Accountants review exceptions, reconcile and close instead of typing.

  • Entries post from operations
  • Fast bank and AR/AP reconciliation
  • Controlled period close
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Close faster, stop re-keying documents

Before and after

What changes on XBuddy

Today

  • Re-entering invoices from sales
  • Bank reconciliation by hand
  • Stock ledger and GL disagree
  • Voids leave orphan entries
  • Overtime at month end hunting differences

With XBuddy

  • Operational documents post themselves
  • Bank sub-ledger matched per transaction
  • Stock and GL change in one transaction
  • Voids reverse entries, with a reason
  • Locked periods block back-dating

The flow

4 steps, one continuous record

  1. 1

    Buy & receive

    Three-way match PO, receipt and vendor bill before booking.

    Purchasing →
    Buy & receive — Purchasing
  2. 2

    Stock & cost

    Cost of goods taken from the stock ledger at issue.

    Inventory →
    Stock & cost — Inventory
  3. 3

    Receipts & payments

    Invoices, payments, payment gate and offsets.

    Finance →
    Receipts & payments — Finance
  4. 4

    Ledger & close

    Reconcile, lock periods, produce statements and VAT returns.

    Accounting →
    Ledger & close — Accounting

Handled out of the box

Hard questions XBuddy already answers

Void a paid invoice and keep the books balanced?Handle the receipt first; voiding reverses the original entry with a reason, history intact.See the how-to →Vendor bill doesn't match the receipt?Three-way matching flags quantity and price differences before the payable is booked.See the how-to →Customer pays a deposit before invoicing?Deposits credit receivables against the sales order, then offset the invoice when issued.See the how-to →Posted into a closed period?Locked periods block back-dated entries; reopening needs permission and leaves a trail.See the how-to →Confirm balances with customers and vendors?Send balance confirmations and track responses and differences in-app.See the how-to →

What’s inside

Apps and AI assistants involved

AccountingJournal entries, general ledger and reconciliation.FinanceInvoices, expenses and purchase orders.PurchasingVendor management and the purchasing process.InventoryStock, warehouses and goods movements.AI assistantJournal Entry AssistantProcess-aware agent tracking journal entry lifecycle, flagging drafts left unpostedAI assistantAccounts Payable AssistantAccounts payable assistant — optimizes payment timing, monitors AP aging and DPO, plans payment runs to capture early-payment discounts, prioritizes vendors and flags 3-way match exceptions.AI assistantExpense AssistantProcess-aware agent tracking expense lifecycle and proposing timely approval or escalation actions.

FAQ

Frequently asked

Which accounting regimes?

Vietnamese regimes (Circular 200, 133); account codes are data per standard.

Can it connect to MISA?

Yes, MISA AMIS Accounting integration for parallel use.

Fixed asset depreciation?

Yes, fixed assets and prepaid expenses amortize automatically.

See this flow on your own data

A thirty-minute demo focused on the process you are actually stuck on.

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