XBuddy
Switch to Tiếng ViệtSwitch to English

Procure to pay

Buy right, receive in full, pay the right party

Requisitions, RFQs, POs, receipts, vendor bills and payments run through approvals and matching — no paying for goods not received.

  • Every purchase approved
  • Three-way match before paying
  • Payments through an approval gate
Book a demoRead the playbook
Buy right, receive in full, pay the right party

Before and after

What changes on XBuddy

Today

  • Purchases over chat, no paperwork
  • No price comparison across vendors
  • Paying before goods arrive in full
  • Unknown committed spend

With XBuddy

  • Requisitions with approval workflow
  • RFQs compare multiple vendor quotes
  • PO – receipt – bill matching
  • Commitments and budgets update from POs

The flow

5 steps, one continuous record

  1. 1

    Requisition

    Departments request, budgets are checked.

    Purchasing →
    Requisition — Purchasing
  2. 2

    Approve

    By threshold, purchasing category and owner.

    Requests & Approvals →
    Approve — Requests & Approvals
  3. 3

    Receive

    Receipts from POs with quantity and lot checks.

    Inventory →
    Receive — Inventory
  4. 4

    Bill & pay

    Matched vendor bills, payment runs through the gate.

    Finance →
    Bill & pay — Finance
  5. 5

    Post

    Payables and stock match the ledger.

    Accounting →
    Post — Accounting

Handled out of the box

Hard questions XBuddy already answers

Vendor bill doesn't match the receipt?Three-way matching flags quantity and price differences before the payable is booked.See the how-to →Split one requisition into many POs?POs draw down the requisition's remaining quantity — no over-buying.See the how-to →Return goods to a vendor?A vendor return issues stock out and reduces the payable.See the how-to →Block items that shouldn't be purchased?Only purchasable items enter requisitions and POs, on every creation path.See the how-to →Buyers see only their category's orders?Purchasing categories scope access across PRs, RFQs, POs and receipts.See the how-to →

What’s inside

Apps and AI assistants involved

PurchasingVendor management and the purchasing process.InventoryStock, warehouses and goods movements.Requests & ApprovalsEvery request and every pending approval in one inbox.FinanceInvoices, expenses and purchase orders.AccountingJournal entries, general ledger and reconciliation.AI assistantPO AssistantProcess-aware agent tracking purchase order lifecycle and proposing timely approval or vendor follow-up actionsAI assistantAccounts Payable AssistantAccounts payable assistant — optimizes payment timing, monitors AP aging and DPO, plans payment runs to capture early-payment discounts, prioritizes vendors and flags 3-way match exceptions.AI assistantApprovals StewardMonitors approval queues, enforces SLA, analyzes rejections, and routes escalations to available approvers.

FAQ

Frequently asked

Buy in one unit, stock in another?

Yes, buy by carton and receive in base units automatically.

Block spending over budget?

Warn or block per setting, counting commitments.

Quality checks on receipt?

Yes, receipts can trigger inspections.

See this flow on your own data

A thirty-minute demo focused on the process you are actually stuck on.

Book a demoMore solutions